OCTOBER 22-23, 2016 

Greater Philadelphia Expo Center - Oaks,PA

NijiCON

Subtitle

ARTIST ALLEY

APPLICATIONS FOR NIJICON 2016 ARTISTS ARE NOW OPEN!



>>THE APPLICATION DEADLINE IS AUGUST 31, 2016<<

ARTISTS WILL KNOW THEIR STATUS BY SEPTEMBER 15, 2016

*ALL PAYMENTS WILL BE DUE BY SEPTEMBER 30TH, 2016*


Any Artists that apply after August 31, 2016 will be added to the waitlist

(Applicants will be contacted by October 1, 2016 if we have any additional space)




Any artist that fails to pay the full amount of the table fee by the deadline(September 30th, 2016) relinquishes 

their claim on their table. If this occurs, an artist on the waitlist will then be contacted and will have 

one week to submit their payment to claim the available table.


POLICIES (READ THESE CAREFULLY BEFORE REGISTERING!)

Even one violation of these policies can result in the artist being removed from the Vendors Room(and the convention/GPEC) at the discretion of the Vendors Room staff. If an individual is removed, they forfeit all fees and will receive no refund for their table or registration. 

The Vendors Room will be located in Hall D of the Greater Philadelphia Expo Center(GPEC).

General Policy: 
As pertaining to the rest of the convention, while in the Vendors Room all convention, local, state, and federal rules, policies, and laws apply(basically, what’s illegal outside is still illegal inside, no ifs, ands, or buts about it). If an artist breaks any convention rules, he or she will be dealt with at the discretion of the Nijicon staff. If an artist breaks any laws, he or she may have to deal with PA law enforcement, and possible prosecution. Nijicon, Inc. does not condone any artist’s transgressions.

Behavior: 
This is an adult convention, so please act accordingly. No running, screaming, yelling, horseplay, lewd or explicit acts, or use of obscene language will be tolerated. It is also expected that, as with any other area of the convention, all artists will be courteous and polite to each other, the staff, and all other attendees. 


ID Policy: 
All artists must show a government-issued, photo ID to check in at the Alley. This is to verify who they are as well as verify that they can sell adult wares(if it applies). If an artist cannot produce a valid ID at check in, their table(s)will be held until NOON on Saturday, at which point the table(s) will be considered unclaimed. The table will then be put up for sale on a first come, first served basis. 

Accepted forms of ID are limited to:
- A state drivers’ license 
- state-issued identification card 
- a passport 
- military ID 

The name on the I.D. must match the name of the registrant for the artist table(s)

Age Policy/Restriction: 
In accordance with Pennsylvania state law, a person must be at least 18 years old in order to sign a contract or enter into any legal agreement. Therefore, any person who is not 18 must have an adult sign the artist agreement on their behalf. The adult who co-signed the agreement must be present to check-in for a table and accept responsibility for any failure of the under-aged artist to comply with all convention policies as well as applicable laws. In addition, an adult must be present at the table at all times. If at any time, the Vendors Room staff finds an unaccompanied minor alone at their table for a prolonged length of time they will be removed from the Vendors Room, and the associated tables(s) will be immediately forfeit. 

And since this is a 16+ convention, NO artist under the age of 16 (at the time of the convention) will be allowed 
into the Vendors Room(or the convention itself) under any circumstances.

Under these same guidelines, no Artist under the age of 18 may sell art that is mature in nature(including, but not limited to excessive violence and pornography/strong sexual themes). In accordance to Pennsylvania state law, a person must be 18 years old to sign a contract. So, any artist that is under 18(age 16-17) must have an adult(18+) fill out a space request and agree to the Nijicon Artist agreement on their behalf. The adult that co-signed the agreement, must be present at Artist check-in, remain present at the table throughout the entire duration of Nijicon, and accept all responsibility for the minor’s actions in compliance with Nijicon policies as well as the policies of GPEC and all local/federal laws.

TABLES:

Number of Tables: 
Due to the space of the venue, a single artist or studio is allowed one table. “Outside” tables are not allowed.

Cost: 
All tables are $150 each and includes one Nijicon artist registration and one assistant registration. Additional assistant badges must be purchased separately. 
Failure to pay the table fees by the deadline will result in forfeiture of the reserved table.

Badges: 
Artist badges must be worn at all times by all artists and assistants. Each table comes with two artist badges. Assistants(limit of one) once again, must register separately.

Number of people behind each table:
There may only be two people behind each table at any time(including the common areas behind the tables) and both must be wearing an artist badge. You may switch out people if necessary, but once again, only two people are allowed behind each table. 

Table Size: 
Table sizes are roughly 8 ft long by 2 ft wide(These dimensions are subject to change depending on what is supplied by the decorator). 

Chairs: 
Two chairs are provided with each table. You may not bring additional chairs.
Additional chairs are limited.

Transfer of tables:
Table transfers are not allowed. 

Table refunds:
All tables are non-refundable. 

Personal Property/merchandise:
You are responsible for watching your own personal property and merchandise. Nijicon Inc., the Artist Alley Staff, and GPEC staff are not responsible for any lost, damaged or stolen items. The rooms are locked, however it is not recommended to leave money and valuables at your table unattended.  You are responsible for moving your merchandise, supplies, and equipment into and out of the expo center.  
It is highly recommended that you bring any necessary carts or hand trucks to move your equipment/merchandise.

Table Signage:
All table signage should match the information that you registered with. For example: If you put down on your application that you are “Studio A” but all your signs say that you are “Studio B” this will be seen as a table transfer. Signage that does not match your registration must be removed. 

Table Sharing:
Artists are allowed to share tables(limit two artist per table, unless it is a studio/group of artists working on one project). One of the artists will need to register as the main contact and the additional artist will need to be listed as an assistant. Both artists need to apply for separate PA Sales Tax Licenses.

Additionally,
The Artist Alley is intended to showcase a variety of artists, therefore any violation of this policy which can be proven in the eyes of the Department Head of The Vendors Room and other relevant parties will be grounds for immediate expulsion from the Vendors Room and convention. It may also result in the artist being banned from participating in the Vendors Room in the future. 

Studios(Groups of Artists):
All individuals working together on a single project, or groups of projects, are considered one studio. As such, they will be allowed to register for a maximum of one table to sell their art with a maximum of two people to attend to their table. Any studio who is found to be in violation of this policy will be removed from the Vendors Room. No exceptions will be made unless permission is granted by the Department Head of the Vendors Room prior to the convention. Please contact the staff prior to the convention with any requests/questions. 

Advertising/Promotions:
By participating in Nijicon's Vendors Room, all artists agree that their provided names/aliases, logos, and art may be used in the Artists listing on the website and in the convention booklet to promote the convention as well as their appearance. All promotional materials(including, but not limited to, names/aliases) remains the property of their respective owners and are only being used temporarily.

At-Con/Pre-Con Commissions: 

Commissions taken for delivery at the convention, (regardless if the commission was taken before the actual convention) are between the artist and commissioner, 
Nijicon is not a party in these dealings. 

As such Nijicon and the Vendors Room staff cannot assist you in locating either the commissioner or the artist you commissioned. 
Please make sure that you get contact information for each other as part of your dealings. 

Guidelines for Artwork
Everyone knows that copying someone else's work is wrong, but there is no "magic rule" about how much must be changed to make it an artist's own. The artist bears all responsibility and risk for the items brought for sale at Nijicon. Any questions regarding this policy will be resolved by the Department Head of The Vendors Room, in consultation with a Nijicon appointed lawyer if needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head’s decision is final. 

Fan Art*: 
The Artists of the Vendors Room is meant to showcase original artwork, however we understand the popularity of fan art(after all, slash art is awesome!). So we have decided that the amount of Fan Art displayed by an artist(or studio) should not exceed more than 50% of their displayed work.

Please make it clear in your displays what is fan art and what is original art(including your portfolio as well) so that Vendors Room staff can easily discern between the two.

In accordance with current fan art policies, you may sell up to ten copies of a single piece of fan art(keep in mind this can change depending on the will of the copyright holder). Any more than ten copies is considered “mass production”. Also, no more than 150 pieces of fan art can be sold by an individual artist/studio.

*Any art that features elements of work that is copyrighted by someone else(including celebrity likenesses) is considered fan art.


The following items are PROHIBITED from sale by any Nijicon Artist(pretty standard here): 

- Any work with copyrighted logos, regardless of whether or not the work is original
(The only exception to this is if the artist holds the copyright to the logo) 

- Mass produced prints of art depicting licensed characters(refer to the above policy on fan art) 

- Buttons, pins, hats, or t-shirts bearing official character likenesses. 
If an artist has, and can produce proof of, explicit permission from the copyright holder to use these characters, then the items will be allowed. 
This will be determined at the discretion of the Department Head of the Vendors Room, in consultation with all other necessary parties 

- “Photoshopped”, traced, or copied characters in recognizable poses but with different backgrounds 

- “Knockoff” or bootleg merchandise of any kind (including, but not limited to: videos recorded on blank videotapes with printed labels, homemade DVDs, pirated copies of any titles that have been released commercially, titles taped off the air, and any fan-subs) 

- Unlicensed reproductions of any products that have been released by any company. 

- Any posters, idol cards, etc., which read “Kodak” “Fuji”, etc . . . on the back 

- Legally imported merchandise or legitimate US products. This includes, but is not limited to: wall scrolls, sharpies, art supplies, duct tape, glow sticks etc . . . 

- Food, snacks, or beverages of any kind 

- Any items for sale in the Dealers' Area regardless if you are the creator(This is to prevent misuse of the Vendors Room)  

- 2nd and 3rd party sales are not allowed
(The owner of the art must be present to sell art in the Vendors Room)

- Props that are a replication of a copyrighted and/or licensed nature 

- Stickers or any other adhesive product

- Any medical devices, such as colored/costume contacts.


The following items MAY be sold: 

- Any product featuring an artist’s original character(s) 

- Commissioned and hand-drawn works made during the convention, provided that they do not violate any other rule of the convention 

- Unique, individual, hand-made items 

- Doujinshi, fanzines, and similar items as long as they contain your own work in it 

- Fan art which clearly shows that the work is produced by the artist, rather than by the license holder(please consult policies associated with fan art)

- Props that are clearly made by the artist that are original rather than of a licensed nature 


Adult Materials Policy: 
Nijicon is a 16+ convention, so mature art is permitted. However, since some attendees will be 16-17 years old and considered minors, all visible art must be PG-13. All adult art must be kept in a clearly marked portfolio/binder. This is also in accordance with GPEC policies.

Mature/adult products and art can only be sold to attendees wearing the 18+ wristbands.(This validates that they have been identified via photo ID that they are at least 18 years old)

Therefore, Nijicon asks that all exhibitors, including artists, please keep this in mind when setting up. The acceptability of displays of adult material is at the sole discretion of the Department Head of The Vendors Room. Any materials which are sexually explicit, extremely graphically violent, or otherwise unsuitable for minors must be displayed in a manner that keeps these minors from seeing them. 

Also, artists must provide opaque envelopes/sleeves for mature art that is sold. The convention area is 16+, 
however GPEC itself may have minors about at any given time.

If any of these materials are found left out in the open, or the staff receives complaints, the artist will be reminded about the adult materials policy ONCE. If any artist sells inappropriate materials to minors, they will be removed from The Vendors Room as well as Nijicon itself immediately. They may also be held accountable under Montgomery county/Pennsylvania state law. 

No-Shows: 

If an artist fails to check in for their table by noon on Saturday, they will be considered a “No-Show”. 

At that point, their table(s) will be offered for sale(cash only) at the at-con rate on a "first-come, first-served" basis. 

Lost tables cannot be reclaimed, and neither credit nor refund will be given for No-Show tables. 
“No-Show” tables will be sold in the Artists Alley at a time and location to be announced Saturday morning. Please do not line up in the Alley until this time.

Unsold Tables: 

If there are any unsold tables, they will be offered for sale during the Artist check-in on Friday evening. 

Unsold tables are sold on a "first-come, first-serve" basis and are subject to the same limitations as normal table sales. 

Artists Early Access: 

In addition to the set-up time allotted on Friday(all artists must check-in before any initial setting up), artists are permitted early access to the Vendors Room for setup and preparation on both Saturday and Sunday morning. 

Early Access(Saturday and Sunday) is two(2) hours before the Vendors Room opens. 
Artists caught in the Vendors Room before this time can be subject to forfeiture of their Artist table without a refund. 

Hours of Operation: 

Friday set up: 5:00 pm to 10:00 pm – Artists/Dealers only 

Saturday: 10:00 am to 12:00 pm – Artists/Dealers only.
*VIP(Early Access) 11:00 am*
12:00 pm to 8:00 pm – Open to the General Public. 
8:00 pm to 9:00 pm– Artists/Dealers only. 

Sunday: 9:00 am to 10:00 am – Artists/Dealers only. 
10:00 am to 3:00 pm – Open to the General Public. 
4:00 pm to 5:00 pm – Artists/Dealers only. 
*Please note that all artists(along with their merchandise, equipment, structures, trash etc.) must be out of the Vendors Room by 5:00pm on Sunday.
Anything left behind will be disposed of accordingly.  

Structures: 
We welcome your creativity to Nijicon, however please make sure that all structures are stable(we don‘t want any accidents). If any structure that is brought to display artwork falls down, appears unstable, or extends more than 5 feet above the provided table, the artist to whom it belongs will be asked to remove it by the Artist Alley staff. In addition, all displays must reside within the confines of your area. Displays behind your table may not impede upon other artists areas nor disrupt traffic flow in case of an emergency.

NO BALLOONS OF ANY KIND ARE ALLOWED IN THE VENDORS ROOM/GPEC.

Any vendor who violates this policy will be subject to fines from GPEC for balloon removal from the high ceilings


Noise: 
To maintain a comfortable noise level, any excessively loud music, videos, etc. will not be tolerated in the Vendors Room. If the amount of sound coming from any one table is found to be disruptive(at the discretion of the Nijicon Staff) the artist(s) will be asked to lower the volume. Subsequent noise violations(after the initial verbal warning) may result in the artist being removed from the Vendors Room and convention. 

Giveaways/Raffles: 
Any artist who wishes to have a giveaway, raffle, or prize distribution of any kind must contact the staff via email at least two weeks before the convention for approval. No requests for giveaways, raffles, etc. will be granted at the convention and any artist holding an unauthorized giveaway will be subject to removal from the Vendors Room and convention. 

Photography: 

Photography and video recording of vendor merchandise is not permitted within the Vendors Room.

(The only exceptions may apply to press coverage, in which case artists will have the right to opt out)


Signs: 
Signage placed within Vendors Room is to be used only as intended by Nijicon staff. Artists are only allowed to place signs on their table displays
(no signs or artwork is to be displayed on the walls of GPEC)

Substance Use: 
Once again, anything illegal outside the convention is illegal inside the convention. Smoking or use of alcohol or drugs while in the Vendors Room(or any other part of the convention) is PROHIBITED. Violations will result in removal from The Vendors Room and convention. 

TAXES:

All artists are responsible for being in accordance with all local, state, and federal laws. 
Please consult the PA revenue service for any questions that you may have and to apply for a PA Sales tax license if you do not have one:Link

CANCELLATION OF THE EVENT:


If for any reason the event is cancelled, all artists will be contacted once a decision is made. No refunds will be given, however, they will have the option to be in the Vendors Room for the next show of Nijicon(details will be provided if this course of action is necessary).


Changes: 
Nijicon and the Head of The Vendors Room hold the right to add, amend, or change these policies as they see fit, without prior notice. 

The staff will consistently monitor the Vendors Room for policy violations, and all observed and reported violations will be acted upon. Once again, failure to comply with any part of the policies outlined above may result in action up to eviction from the Vendors Room and convention. 


By applying to be a Nijicon Artist, you agree to these terms listed above as well as the General Rules and Regulations of the convention.

Any Artists that apply after August 31st, 2016 will be added to the waitlist

(Applicants will be contacted by September 30th if we have any additional space)